Why Hiring a Wedding Planner is Essential for Your Marquee Wedding

Planning a wedding is a joyous but intricate process, and when it comes to hosting a marquee wedding, the challenges can multiply. I’ve planned and run a large number of marquee weddings at private homes, venues and in woodlands/fields and marquee weddings offer a blank canvas to create your dream day, but they also come with unique logistical hurdles. Trust me, you need someone to run the show, to be there for support, to answer logistical questions and to ensure everything runs smoothly. I would imagine there are 1000’s of couples out there who decided against using a planner, and that’s completely ok. But what I hear time and time again is that “in hindsight” a planner would have made the day less stressful and more enjoyable. This is where a professional wedding planner becomes invaluable. Here’s why hiring a wedding planner is essential when hosting a marquee wedding.

1. Expertise in Marquee Setup and Logistics

Setting up a marquee wedding involves more than just pitching a tent. It requires meticulous planning and coordination of multiple elements, including flooring, lighting, heating or cooling, and even toilets and utilities. A wedding planner has the expertise to manage these aspects seamlessly, ensuring that every detail is accounted for and executed flawlessly.

Marquee wedding Hamswell House
Hamswell House Marquee Wedding. Photographer Camilla Arnhold

2. Supplier Coordination and Management

A marquee wedding typically involves coordinating a myriad of suppliers, from caterers and florists to rental companies and entertainment providers. A wedding planner serves as the main point of contact for all these vendors, streamlining communication and ensuring that everyone is on the same page. This coordination is crucial for maintaining a cohesive vision and schedule.

3. Creative Design and Personalisation

One of the biggest advantages of a marquee wedding is the ability to personalise the space to reflect your unique style. A wedding planner brings creative vision and expertise to help you design a space that is both beautiful and functional. They can transform your ideas into reality, ensuring that your wedding is a true reflection of your personality and tastes.

Marquee wedding Hamswell House
Hamswell House Marquee Wedding. Photographer Camilla Arnhold

4. Budget Management

Weddings can quickly become expensive, and marquee weddings are no exception. A wedding planner helps you establish and stick to a realistic budget. They have the experience to advise on where to allocate funds for maximum impact and can negotiate with vendors to get the best value for your money.

5. Stress Reduction

Planning a wedding can be stressful, especially when dealing with the complexities of a marquee setup. A wedding planner takes on the burden of logistical planning and problem-solving, allowing you to focus on enjoying your engagement and the lead-up to your big day. Knowing that an experienced professional is handling the details provides immense peace of mind.

6. On-the-Day Coordination

On your wedding day, you want to be present in the moment, not worrying about logistics. A wedding planner oversees the entire event, managing the timeline, coordinating vendors, and troubleshooting any issues that arise. This ensures that everything runs smoothly, and you can fully enjoy your celebration with your loved ones.

7. Backup Plans and Contingencies

Outdoor weddings are subject to the whims of Mother Nature. A wedding planner prepares for the unexpected, creating contingency plans for weather changes and other potential disruptions. They ensure that your day goes off without a hitch, regardless of unforeseen circumstances.

Marquee wedding Hamswell House
Hamswell House Marquee Wedding. Photographer Camilla Arnhold


A marquee wedding offers unparalleled flexibility and personalisation, but it also requires a level of planning and coordination that can be daunting. Hiring a wedding planner, I feel, is a necessity. Their expertise, creativity, and logistical prowess will ensure that your wedding is a beautifully orchestrated event that you and your guests will cherish forever. Let a professional handle the complexities so you can focus on what truly matters – celebrating your love and starting your new life together.

Get in touch

I hope you’ve enjoyed reading this journal entry about Why Hiring a Wedding Planner is Essential for Your Marquee Wedding. I’d love to hear from you if you’re looking to host a marquee wedding and would like friendly and professional support.